Tirana – Are you passionate about logistics and ensuring the smooth operation of organizational processes? The Regional Youth Cooperation Office (RYCO) is seeking a dedicated Logistics Officer to join our team and play a crucial role in streamlining operations, managing resources, and supporting our impactful projects.
Position: Logistics Officer
Type: 12 months
Application Deadline: 7 February, 2025
About the Role:
The Logistics Officer performs a broad range of secretarial functions and logistical assistance support to the RYCO leadership and RYCO staff, notably the Secretary General (SG) and the Deputy Secretary General (DSG), thus contributing to the efficient operation of the organization, as detailed in the RYCO Strategic Plan, in regards to the upholding the RYCO institutional and organizational excellence. All duties performed by Logistics Officer must be in line with RYCO internal rules and procedures S/he is reporting to the Operations manager.
Main Responsibilities:
- Assisting SG and DSG in managing their calendars, scheduling meetings, and organizing their travels.
- Drafting meeting invitations and agendas and taking of minutes of the meetings with partners and stakeholders, as well as internal meetings when tasked and prepares respective meeting reports.
- Assisting SG and DSG to deal with the logistics of Governing Board and Advisory Board meetings. Assumes secretarial role of these meetings by ensuring that all Board members receive meeting materials on time; takes minutes during Board meetings and prepares meeting reports for circulation with board members.
- Keeping track of holiday planning, compensation days, sick leave, other leave as foreseen in the staff regulations and public holidays taken by of all RYCO staff members.
- Drafting correspondence on behalf of RYCO leadership, reviewing documents vis-àvis compliance with Internal Rules and Procedures prior to submission for final approval and signature (e.g., memoranda, notes, information circul
- Assisting SG and DSG in the coordination and communication with all staff.
- Maintaining file records (both paper and electronic) on administrative issues.
- Providing general office support (arranging cleaning, catering and security services).
- Coordinating administrative services, organises office layout and orders stationery and equipment.
- Assisting and supporting the overall administration of the RYCO Secretariat.
- Coordinating and managing translation requests.
- Coordinating physical space planning, identification of office technology needs and maintenance of equipment, software, and systems.
- Providing general support to visitors.
What We Offer:
- Professional Development: Opportunities for continuous learning and career growth.
- Impactful Work: Contribute to meaningful projects that make a real difference in the community.
- Creative Environment: Work in a collaborative and supportive setting that values your ideas and creativity.
- Flexible Work Conditions: Enjoy a work environment that supports work-life balance
How to Apply:
To be considered for this position, please send the application materials via email, with the subject line “HR116 Logistics Officer” to Job Apply no later than February7th, 2025. All applications MUST include:
- Application Form (completed in English language)
- Europass CV format (completed in English language)
- A scanned copy of your academic qualification
- A scanned passport copy
- Two written reference letters from previous employers